Administrative Assistant

Administrative Assistant – Manalapan, NJ

The Administrative Assistant plays a key role in supporting clients by managing administrative tasks, data entry, and ensuring deadlines are met. This role requires strong organizational and communication skills to help maintain compliance with client guidelines and deliver quality service.

Hours/Schedule

• Monday through Friday

Key Responsibilities:

• Follow client Standard Operating Procedures and Prescription Drug Marketing Act requirements
• Monitor dashboards and reports to ensure compliance with regulations
• Enter and process sample accountability documentation and data
• Support pharmaceutical sales representatives and direct-to-practitioner programs
• Maintain accurate records, reports, and logs including sales representative rosters and termination tracking
• Respond to client inquiries by phone and email in a professional and timely manner
• Assist with preparing meeting agendas and participate in client status calls
• Review and verify sample documentation before processing
• Track and escalate signature audit information as required by the client
• Recommend improvements to internal processes and workflow

Qualifications:

• High School Diploma or equivalent required; bachelor’s degree preferred
• Previous experience in a business office or customer service setting required
• Experience in the pharmaceutical industry and knowledge of sample accountability is a plus
• Excellent verbal and written communication skills
• Strong time management, organization, and multitasking abilities
• Dependable and able to adapt to fast-changing priorities

Skills and Abilities:

• Proficient with Microsoft Word, Excel, Outlook, and Adobe Acrobat
• Ability to manage multiple tasks and meet deadlines
• Attention to detail and strong follow-through on projects
• Capable of working independently and as part of a team
• Comfortable handling frequent changes and working under pressure
• Consistent attendance and punctuality required